COVER LETTER BREAKDOWN

Explore the COVER LETTER breakdown below to learn the guidelines for writing a cover letter and how they can be applied.

1 FORMAT HEADER & SAY HELLO

HEADER: Display your name, address, phone number and email address in the same format as your resume.

DATE: Include the date you print and mail (or email) the letter.

RECIPIENT'S NAME & ADDRESS: Left-aligned align this information and include an individual’s name if possible.

SALUTATION: Dear Mr./Ms./Dr. Last Name (if you’re unsure of the recipient’s gender or you want to be gender neutral, write their full name).

2 INTRODUCE YOURSELF & WHAT YOU WANT
  • Immediately state the position for which you are applying and how you heard about it. If you are not applying for a specific position, indicate your area of interest.
  • Mention if you were referred by someone (like an alumni or other contact).
  • Introduce yourself by stating your major and anticipated graduation date.
  • Mention why you find the company/organization compelling and why you want to work for them.
3 DESCRIBE YOUR ACCOMPLISHMENTS & WHAT YOU WOULD BRING
  • Point out the relevant skills you have developed through your coursework and experiences in order to show the hiring manager that you are a good fit for the position.
  • Expand on the experiences that support you are a “match” for the position. Use keywords from the job description if possible.
  • Describe how you would apply the skills and knowledge you gained from your experiences to the position for which you are applying.
4 WRAP IT UP & SAY THANKS
  • Thank the employer for their time and consideration.
  • Offer to provide any additional information.
  • Provide your email and phone number in the last sentence.

End your letter with:

Sincerely,

Your signature (leave 3 -4 spaces)

Your Typed Name

 

 Check out the CCO Handbook for more cover letter tips