ACCEPT OR DECLINE THE OFFER

By now you have thoroughly reviewed the offer and considered whether you fit within the company and the position. The date to confirm with the employer is coming up and it’s time to accept or decline the offer.

ACCEPTING THE OFFER

Regardless of whether you are accepting or declining the offer, be sure to do so both verbally and in writing. If you accept the offer, thank the employer once again and include a statement confirming:

  1. Start date
  2. Position
  3. Salary
  4. Location
  5. Other pertinent information

After accepting the offer, immediately contact other employers you have interviewed with, have scheduled an interview with or have received offers from, informing them that you have accepted another position.

EXAMPLE ACCEPT LETTER

Dear Ms. Johnson:

I am excited to accept your offer to join <COMPANY NAME> in the Auditing department at a starting salary of $XX,000 per year and health insurance will be provided 90 days after start date.

Thank you for your assistance in clarifying the company’s employee benefits package and relocation policy.

I am looking forward to starting my employment of June 21. I am eager to contribute to the Auditing team and <COMPANY NAME>.

Sincerely,

Janice Boilermaker

DECLINING THE OFFER

  1. Thank your employer again for the offer, expressing appreciation for the time and effort they invested in the recruitment process.
  2. Explicitly state you are declining the offer in a professional manner.
  3. Again, declining an offer should be done through both phone and email (preferably in that order).

EXAMPLE DECLINE LETTER

Dear Mr. Jones:

Thank you for your offer for the position of Assistant Project Coordinator at <COMPANY NAME>.

While I believe firmly that <COMPANY NAME> provides an exciting and challenging opportunities, I have had another offer which I believe more closely aligns with my current career goals and interests. After much consideration, I have decided that I must decline your offer.

Thank you for all the courtesy and hospitality extended to me by your office. I appreciate your interest in me, and I enjoyed learning more about your organization.

Sincerely,

Sam Miller